MYRETON MARQUEE HIRE

TERMS & CONDITIONS OF HIRE

UPDATED MARCH 2026

CONDITIONS OF HIRE

1. No liability is accepted for delays or non-performance of this contract due to:
(a) Loss or damage by fire, storm or other accident
(b) Any strike or other industrial dispute
(c) Adverse weather conditions
(d) The requirement of any statutory public or local authority.

2. If there are any abnormal conditions attached to the site, which affect the erection of the equipment, we reserve the right to make an additional charge to cover the cost of any additional labour and equipment, e.g. good access for heavy goods vehicles.

3. Myreton Marquee Hire reserves the right to change the specification without prior notice. However, this will always be to an equal or greater value.

4. We are not responsible for the site on which the equipment is erected and this shall be the sole responsibility of the hirer.

5. Any loss or damage to the equipment must be reported to us immediately. The hirer will be fully responsible for any loss or damage caused to the equipment during the period of hire.

6. Unless otherwise agreed, the period of hire shall commence when our staff arrives at the site with all or any of the equipment and shall continue until all our equipment has been removed.

7. In no case shall we be liable for any damage or injury incurred by any person or property during the period of hire who use or are in the vicinity of the equipment.

8. Any dispute must be notified in writing within one week of the erection of the equipment.

9. In the event of cancellation by the hirer, a cancellation fee will be payable – see Cancellations section below.

10. We reserve the right to charge interest on all accounts outstanding after the expiry of seven days from the date of our invoice.

11. We will not be liable for the damage caused to surfaces, pipes, mains, conduits or services of any description, the precise location of which has not been previously notified in writing by the hirer to our company office prior to the event.

12. You will be given the opportunity to walk round and inspect the tent or tents with the senior marquee erector on site where you will be asked to sign off the marquee hire erection stage as complete. At this point you can identify any issues and or defects and the team will work to remedy any issues to your satisfaction prior to signing off their work. This includes roof, poles, linings, lighting, walls, windows, doors, guy ropes and pins, aluminium beams, flooring, tables, chairs, generators and heaters. The above conditions form part of the contract of hire and with the acceptance of the equipment the hirer is deemed to have accepted these conditions.

13. We respectfully remind clients that they are responsible for the safe custody of all Myreton Marquee Hire equipment whilst on site.

14. Fuel Surcharge
Due to the volatility of global fuel prices, Myreton Marquee Hire reserves the right to apply a fuel surcharge to the total hire cost if the price of diesel rises significantly between the date of the signed contract and the date of the hire commencement.

The surcharge shall be calculated as follows:

• a) For transport: The difference between the price of 1 litre of diesel (as published by a recognised national index or local forecourt average) at the time of signing the contract and the price at the time of the hire. This difference shall be multiplied by the total return mileage travelled by our fleet (lorries and trucks) to service the hire.

• b) For diesel marquee heaters: Where the hirer has hired diesel-powered heating equipment, a supplementary surcharge will apply based on the difference in diesel price per litre at the time of booking versus the time of the event, multiplied by the estimated fuel consumption of the heaters for the duration of the hire. This will be calculated and advised prior to the event.

• c) The resulting surcharge(s) shall be payable in full prior to the vehicles leaving our yard for delivery and erection.

Should the price of diesel fall below the price at the time of booking, no surcharge will apply, and no rebate shall be due.

15. Economic Volatility and Unforeseen Cost Increases
In an effort to maintain the stability of our business and ensure we can fulfil all contracts, Myreton Marquee Hire reserves the right to adjust pricing or apply a supplementary charge in the event of unforeseen, dramatic increases in operational costs occurring after the contract is signed. Such events include, but are not limited to, government-imposed fuel rationing, sudden spikes in raw material costs, natural disasters, acts of war, or the imposition of new tariffs or sanctions that directly impact the cost of fulfilling the hire. In such circumstances, we will provide written notice to the hirer as soon as practicable, along with a breakdown of the additional costs.

16. After the event, an additional charge will be made if the marquee and surrounding area have to be cleaned by Myreton Marquee Hire staff.

INSURANCE

Customers are liable for all damages and shortages. Myreton Marquee Hire insists that customers insure all equipment on hire. Furniture losses will be charged at new replacement value.

Damage waiver can be arranged through our own policy at an added cost of 7% of the total hire. Please note that the customer would be liable for the first £1,200 of any claim.

(As a footnote we would also advise that event insurance is also taken out.)

VAT

Hire charges include all labour and transportation costs but exclude VAT.

PAYMENT TERMS

• 33% payable as deposit and confirmation of the order.

• Balance must be cleared 30 days before erection of the marquee.

The above are our standard payment terms. However, alternative arrangements can be made, but a 10% credit charge will be added to the account which can be deducted if payment is made within 7 days of date of invoice.

CANCELLATIONS

In the event that you cancel the contract, any deposit which you have paid will be forfeit. In addition, you will be liable for the following:

Myreton Marquee Hire
Northrigg
Haddington
East Lothian
EH41 4LE

March 2026